Privacy Policy

Effective Date: April 22, 2026

1. Introduction Alphabooks ("we," "our," or "us") is committed to protecting the privacy and security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal data, particularly when you visit our website (www.alphabooks.ca), interact with our advertising campaigns (including LinkedIn Lead Generation Forms), or utilize our legal bookkeeping services.

This policy is designed to comply with Canada’s Personal Information Protection and Electronic Documents Act (PIPEDA) and fulfills the requirements for third-party advertising platforms, including LinkedIn.

2. Information We Collect We limit the collection of personal information to what is reasonably necessary for our business purposes. When you interact with us—whether through our website, directly via email/phone, or through a LinkedIn Lead Gen Form—we may collect the following:

• Contact Information: Name, email address, phone number, and physical address.

• Professional Information: Job title, company name, firm size, and details regarding your specific legal practice or partnership.

• Service Information: Financial, payroll, and business data strictly necessary to provide our bookkeeping, trust reconciliation, payroll, and HST filing services.

3. How We Use Your Information (Identifying Purposes) We use the personal information we collect for the following purposes:

• To contact you regarding your inquiry about our legal bookkeeping services.

• To deliver requested services (Monthly Bookkeeping, Trust Reconciliation, Payroll, HST Filing).

• To fulfill requests submitted via LinkedIn Lead Gen Forms or website contact forms.

• To send you relevant communications, updates, or marketing materials regarding our services (you may opt out at any time).

• To comply with legal and regulatory obligations, including LSO (Law Society of Ontario) and CRA requirements.

4. Data Collected via LinkedIn Lead Gen Forms If you submit your information through a LinkedIn Lead Generation Form, we collect your data solely for the purpose of contacting you regarding the specific services advertised (e.g., legal bookkeeping, payroll). We do not sell, rent, or lease the data collected through LinkedIn forms to any third parties. Your data is processed securely and in accordance with this Privacy Policy and PIPEDA guidelines.

5. Disclosure of Your Information We will not disclose, trade, or sell your personal information to third parties without your explicit consent, except in the following circumstances:

• Service Providers: We may share your data with trusted third-party software and service providers that assist us in operating our business (e.g., secure accounting software, email hosting), provided they agree to keep this information confidential and secure.

• Legal Obligations: We may disclose your information if required to do so by law, court order, or regulatory bodies (such as the LSO or CRA).

6. Consent By submitting your information to us via our website, direct contact, or LinkedIn Lead Gen Forms, you consent to the collection, use, and disclosure of your personal information as described in this Privacy Policy. You may withdraw your consent at any time by contacting us, subject to legal or contractual restrictions.

7. Data Security (Safeguards) We implement industry-standard physical, organizational, and technological security measures to protect your personal information against unauthorized access, loss, theft, disclosure, copying, or modification.

8. Retention of Information We retain your personal information only for as long as is necessary to fulfill the purposes for which it was collected, to provide our services, and to satisfy any legal, LSO, or accounting requirements.

9. Access and Accuracy Under PIPEDA, you have the right to request access to the personal information we hold about you and to request corrections if you believe the data is inaccurate or incomplete. To make a request, please contact us using the details below.

10. Contact Us (Accountability) Alphabooks is accountable for the personal information under our control. If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us at:

Alphabooks Address: 10271 Yonge St, Unit 308, Richmond Hill, ON L4C 3B5 Phone: (437) 375 - 6060 Email: alphabooks2024@gmail.com